1. About us
1.1. We are Jewish Small Communities Network CIO (we, us, our, or JSCN) and we own and operate this website jscn.org.uk (“Site”).
1.2. JSCN is registered with the Charity Commission 1168499.
1.3. For the purpose of the General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA), the data controller is Jewish Small Communities Network CIO.
2. This Policy
3. The information we collect about you
3.1. We may collect and process the following data about you.
3.1.1. Information that you provide to JSCN through your membership of JSCN or by filling in forms on the Site. This includes information provided at the time of applying for membership of JSCN and any information subsequently provided.
3.1.2. If you contact us, we may keep a record of that correspondence.
3.1.3. We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
3.1.4. Details of activities you undertake while using the Site or information or material that you post or upload to the Site.
3.1.5. Details of your visits to the Site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own purposes and the resources that you access.
3.1.6. Information that you provide to us for the purposes of paying annual subscription fees or for the attendance of events including payment details.
3.2. We may receive information about you from other sources (such as your (or your organisation’s) website or other members of JSCN) which we will add to the information which we already hold about you in order to help us.
3.3. We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and Site monitoring. This is statistical data about our visitors’ browsing actions and patterns, and does not identify any individual.
4. How we will use the information about you
4.1. We use information held about you in the following ways:
4.1.1. to provide you with news and other information relevant to our activities, events and related matters which we consider may be of interest to you;
4.1.2. to decide (for the purpose of the Charity’s objects) whether or not to invite you to advise or represent us or third parties, or to manage any of our projects or campaigns;
4.1.3. to ensure that content from the Site is presented in the most effective manner for you and for your computer.
4.2. Emails we send you will always give you the chance to opt out of receiving further emails.
4.3. We may also use aggregate information and statistics for the purposes of monitoring Site usage in order to help us to develop the Site and our services. These statistics will not include information that can be used to identify you.
4a. How long we retain your data
4a.1. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us, or as long as required for certain legislative purposes.
4a.2. If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
4a.3. For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
4b. What rights you have over your data
4b.1. If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
4c. Third Party Service Providers working on our behalf
4c.1. We may pass your information to our third-party service providers (eg. Mailchimp, who process our Newsletters), agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process payments and send you email). However, when we use third party service providers, we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond JSCN for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
4c.2. Visitor comments may be checked through an automated spam detection service.
5. Disclosure of your information
5.1. We may disclose your personal information to the person who introduced you to JSCN, or to our officers, members and supporters, so far as may be necessary to confirm (a) that you are a bona fide supporter of our aims or (b) any statements made in your application.
5.2. We may disclose your personal information to third parties if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or where necessary to protect the rights or interests of JSCN or their respective officers or members.
5.3. We may use carefully selected data processors to process information on our behalf, such as an email service to email newsletters to our members. Third parties to which we transfer your information are only authorised to use that information to fulfil their contractual obligations to us and will not be permitted to use it for any other purpose. We retain full responsibility for how your personal information may be used by our agents.
5.4. Where you have made an enquiry or request we will use your information only for the purposes of servicing your needs. We may share details that are reasonable and relevant to carry out this task. (Information Commissioner guidance)
5.5. Save as above, we will neither sell your personal information, nor (save with your consent) transfer or otherwise disclose it, to any third party.
6.2 What are cookies?
Cookies are small, harmless files placed on your computer’s hard drive or in your browser memory when you visit a website.
6.3 What do cookies do?
Cookies help to make the interaction between users and websites faster and easier. For example, they can remember your login details or information you supply as you set up a fundraising page. What cookies don’t do is store any personal or confidential information about you.
6.4 Are cookies safe?
Yes, cookies are harmless text files. They can’t look into your computer or read any personal information or other material on your hard drive. Cookies can’t carry viruses or install anything harmful on your computer.
6.5 Why should I keep cookies switched on?
We advise you to keep cookies active during your visits to our website because parts of the site rely on them to work properly. For example, you won’t be able to sign in to your account or make a donation if cookies are disabled.
7. Information security
7.1 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Site, any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
8. Links to other websites
9. Access to your information
9.1. You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please send an email to email@example.com or send a letter to our registered office. Any access request may be subject to a small fee to meet our costs in providing you with details of the information we hold about you.
9.2. We want to ensure that your personal information is accurate and up to date. If any of the information that you have provided to JSCN changes, for example if you change your email address, please let us know the correct details by sending an email to firstname.lastname@example.org or by sending a letter to our registered office.
10. Your consent
10.1. By submitting your personal information you consent to the use of that information as set out in this policy.
12. How to contact JSCN
12.1. If you would like to contact us with any queries or comments please send an email to email@example.com or send a letter to our registered office